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roboco/docs/rag/workflows/task-states.md
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Renn F fe67a630ac docs: document the 2026-07-02 hotfix batch across CHANGELOG, RAG corpus, and map
CHANGELOG entries for the summary route + bounded lists, panel flood
fixes, delegate collision-surface params, breaker revisit budget,
squash-merge guard relief, stale-ref diff fix, team-match enforcement,
manifest workspace fix, QA no-pre-claim. RAG corpus teaches agents the
new delegate requirements, wrong-team remediate, and QA self-claim flow;
dated delta appended to docs/map/_front.md.
2026-07-02 15:59:39 +02:00

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Task States Reference

State Categories

Active States (Work happening)

  • claimed - Agent has ownership, about to start
  • in_progress - Active work
  • verifying - Self-verification
  • needs_revision - Fixing QA issues

Waiting States (On hold)

  • blocked - Waiting on dependency
  • paused - Temporarily stopped
  • awaiting_qa - Ready for QA review
  • awaiting_documentation - Ready for docs
  • awaiting_pr_review - Assembled cell→root / root→master PR awaiting the in-path review gate
  • awaiting_pm_review - Ready for PM approval
  • awaiting_ceo_approval - Major task, CEO review

Terminal States (Done)

  • completed - Work finished
  • cancelled - Work cancelled

Setup State

  • backlog - PM setup phase, not ready for work

State Transitions

Developer Flow

pending → claimed → in_progress → verifying → awaiting_qa
     ↑        ↓           ↑                         ↓
     └─ unclaim           └── needs_revision ←──────┘

QA Flow

awaiting_qa → claim_review (claims; status stays awaiting_qa) → pass/fail
                                          ↓
                         pass: awaiting_documentation
                         fail: needs_revision

Documenter Flow

awaiting_documentation → claimed (claim_doc_task) → awaiting_pm_review

PR Review Gate (assembled PRs)

in_progress → awaiting_pr_review (cell PM submit_up / Main PM submit_root opens the PR)
                   ↓
        pr_pass: awaiting_pm_review   (PR reviewer)
        pr_fail: needs_revision       (PR reviewer)

The cell PM's submit_up opens the cell→root PR and the Main PM's submit_root opens the root→master PR; both enter awaiting_pr_review for the in-path reviewer. Leaf developer tasks and branchless coordination roots skip the gate.

PM Activation

backlog → pending (a PM activates the task during `triage`)

Role-Restricted Transitions

Transition Allowed Roles
backlog → pending cell_pm, main_pm
claimed → pending (unclaim) assignee or PM
awaiting_qa → awaiting_documentation qa only
awaiting_qa → needs_revision qa only
awaiting_documentation → awaiting_pm_review documenter, developer (parallel)
in_progress → awaiting_pr_review (submit_up / submit_root) cell_pm, main_pm
awaiting_pr_review → awaiting_pm_review (pr_pass) pr_reviewer only
awaiting_pr_review → needs_revision (pr_fail) pr_reviewer only
awaiting_pm_review → completed cell_pm, main_pm
awaiting_pm_review → awaiting_ceo_approval cell_pm, main_pm (parent tasks only)
awaiting_ceo_approval → completed ceo only
awaiting_ceo_approval → needs_revision ceo only
awaiting_ceo_approval → cancelled ceo only
any other non-terminal → cancelled cell_pm, main_pm, ceo

CEO Approval Notes

  • Only parent tasks (no parent_task_id) can be escalated to CEO
  • Subtasks are completed by their Cell PM, not the CEO
  • The CEO reviews the complete feature via the parent task

Checking State

You don't poll task state directly — every flow verb returns a standardized envelope whose status and next fields tell you the task's current state and what to call next. Trust the envelope rather than guessing. To pull the full task context (criteria, prior notes, handoff), call evidence(task_id).