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Auto Archive Inactive Teams in MS Teams
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<#
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=============================================================================================
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Name: Auto Archive Teams in Microsoft Teams
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Version: 1.0
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Website: o365reports.com
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Script Highlights:
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~~~~~~~~~~~~~~~~~
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1. Export all inactive teams along with their last activity date and inactive days.
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2. Automatically archives inactive teams based on their inactivity period.
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3. List all teams that have had no activity since creation.
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4. Find teams that have been inactive for a specific period.
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5. Automatically install the Microsoft Graph PowerShell module (if not installed already) upon your confirmation.
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6. The script can be executed with an MFA-enabled account too.
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7. Supports Certificate-based Authentication too.
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8. The script is scheduler friendly.Sends password expiry notifications to users about upcoming password expiry.
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For detailed Script execution: https://o365reports.com/2025/03/18/how-to-archive-inactive-teams-in-microsoft-teams/
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============================================================================================
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#>
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Param
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(
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[switch]$CreateSession,
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[string]$TenantId,
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[string]$ClientId,
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[string]$CertificateThumbprint,
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[int]$InactiveDays,
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[Switch]$IncludeTeamsWithNoActivity,
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[Switch]$ArchiveInactiveTeams,
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[switch]$Force
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)
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Function Connect_MgGraph
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{
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#Check for module installation
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$Module=Get-Module -Name Microsoft.Graph -ListAvailable
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if($Module.count -eq 0)
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{
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Write-Host Microsoft Graph PowerShell SDK is not available -ForegroundColor yellow
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$Confirm= Read-Host Are you sure you want to install module? [Y] Yes [N] No
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if($Confirm -match "[yY]")
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{
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Write-host "Installing Microsoft Graph PowerShell module..."
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Install-Module Microsoft.Graph -Repository PSGallery -Scope CurrentUser -AllowClobber -Force
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}
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else
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{
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Write-Host "Microsoft Graph PowerShell module is required to run this script. Please install module using Install-Module Microsoft.Graph cmdlet."
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Exit
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}
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}
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#Disconnect Existing MgGraph session
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if($CreateSession.IsPresent)
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{
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Disconnect-MgGraph | Out-Null
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}
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Write-Host Connecting to Microsoft Graph...
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if(($TenantId -ne "") -and ($ClientId -ne "") -and ($CertificateThumbprint -ne ""))
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{
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Connect-MgGraph -TenantId $TenantId -AppId $ClientId -CertificateThumbprint $CertificateThumbprint -NoWelcome
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}
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else
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{
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Connect-MgGraph -Scopes "Reports.Read.All","TeamSettings.ReadWrite.All" -NoWelcome
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}
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}
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Connect_MgGraph
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$Location=Get-Location
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$TempFile="$Location\TeamsUsageReport_tempFile_$((Get-Date -format yyyy-MMM-dd-ddd` hh-mm-ss` tt).ToString()).csv"
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$ExportCSV = "$Location\ArchiveInactiveTeams_Report_$((Get-Date -format yyyy-MMM-dd-ddd` hh-mm-ss` tt).ToString()).csv"
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$Count=0
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$PrintedTeams=0
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$ArchiveStatus="-"
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if($ArchiveInactiveTeams.IsPresent)
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{
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if($InactiveDays -eq "")
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{
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Write-Host `nInactive days is mandatory to archive inactive teams. -ForegroundColor Magenta
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$InactiveDays= Read-host Enter Inactive days
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}
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#Getting consent for archiving inactive teams
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if(!($Force.IsPresent))
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{
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$Confirm= Read-Host `nDo you want to archive teams that are inactive for $InactiveDays days [Y] Yes [N] No
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if($Confirm -notmatch "[yY]")
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{
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Write-host Exiting script...
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Exit
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}
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}
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}
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#Retrieving Teams usage report
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Try
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{
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Get-MgReportTeamActivityDetail -Period 'D7' -OutFile $TempFile
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}
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Catch
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{
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Write-Host Unable to fetch teams usage report. Error occurred - $($Error[0].Exception.Message) -ForegroundColor Red
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Exit
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}
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Write-Host Generating inactive teams report...
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#Import and process teams usage report
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Import-Csv -Path $TempFile | foreach {
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$TeamName=$_.'Team Name'
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$Count++
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$Print=1
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Write-Progress -Activity "`n Processed teams: $Count - $EnterpriseAppName "
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$TeamType=$_.'Team Type'
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$LastActivityDate=$_.'Last Activity Date'
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if($LastActivityDate -eq "")
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{
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$LastActivityDate = "Never Active"
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$InactivePeriod = "-"
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}
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else
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{
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$InactivePeriod=(New-TimeSpan -Start $LastActivityDate).Days
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}
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$IsDeleted=$_.'Is Deleted'
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$TeamId=$_.'Team Id'
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#Filter teams based on inactive days
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if($InactivePeriod -ne "-")
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{
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if(($InactiveDays -ne "") -and ($InactiveDays -gt $InactivePeriod))
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{
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$Print=0
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}
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}
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#Filter for excluding never active teams
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if(!($IncludeTeamsWithNoActivity.IsPresent) -and ($LastActivityDate -eq "Never Active"))
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{
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$Print=0
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}
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#Exclude deleted teams
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if($IsDeleted -eq $true)
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{
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$Print=0
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}
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if(($ArchiveInactiveTeams.IsPresent) -and ($Print -eq 1))
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{
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#Check if team is already archived
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if((Get-mgteam -TeamId $TeamId).IsArchived)
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{
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$ArchiveStatus="Team is already archived"
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}
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else
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{
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Invoke-MgArchiveTeam -TeamId $TeamId -ShouldSetSpoSiteReadOnlyForMembers
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if($?)
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{
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$ArchiveStatus="Successfully archived"
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}
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else
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{
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$ArchiveStatus="Error occurred"
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}
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}
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}
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#Export the output to CSV
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if($Print -eq 1)
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{
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$PrintedTeams++
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$ExportResult=[PSCustomObject]@{'Team Name'=$TeamName;'Team Type'=$TeamType;'Last Activity Date'=$LastActivityDate;'Inactive Days'=$InactivePeriod;'Archive Status Log'=$ArchiveStatus}
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$ExportResult | Export-Csv -Path $ExportCSV -Notype -Append
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}
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}
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#Remove/delete the reference file
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Remove-Item $TempFile
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Disconnect-MgGraph | Out-Null
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Write-Host `n~~ Script prepared by AdminDroid Community ~~`n -ForegroundColor Green
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Write-Host "~~ Check out " -NoNewline -ForegroundColor Green; Write-Host "admindroid.com" -ForegroundColor Yellow -NoNewline; Write-Host " to get access to 1800+ Microsoft 365 reports. ~~" -ForegroundColor Green `n`n
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#Open Output file after execution
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if((Test-Path -Path $ExportCSV) -eq "True")
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{
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Write-Host `The exported report contains $PrintedTeams teams .
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Write-Host `nDetailed report available in: -NoNewline -Foregroundcolor Yellow; Write-Host $ExportCSV
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$Prompt = New-Object -ComObject wscript.shell
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$UserInput = $Prompt.popup("Do you want to open output file?",`
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0,"Open Output File",4)
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If ($UserInput -eq 6)
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{
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Invoke-Item "$ExportCSV"
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}
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}
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else
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{
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Write-Host No teams found for the given criteria.
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}
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