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SPO File & Folder Storage Size and Percentage Report
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AdminDroid
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<#
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=============================================================================================
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Name: Export SharePoint Online File & Folder Storage Usage Report Using PowerShell
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Version: 1.0
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Website: o365reports.com
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~~~~~~~~~~~~~~~~~~
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Script Highlights:
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~~~~~~~~~~~~~~~~~~
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1. Retrieves file/folder consumption details for all document libraries in a site.
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2. Exports file/folder consumption details for a list of sites.
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3. Exports the ‘SPO file storage consumption report’ and ‘SPO folder storage consumption report’ into a CSV file.
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4. File/folder size can be exported in preferred units such as MB, KB, B, and GB.
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5. Automatically installs the PnP PowerShell module (if not installed already) upon your confirmation.
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6. The script can be executed with an MFA-enabled account too.
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7. The script is scheduler friendly.
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8. The script uses modern authentication to connect SharePoint Online.
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9. It can be executed with certificate-based authentication (CBA) too.
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For detailed script execution: https://o365reports.com/2024/08/07/export-sharepoint-online-file-folder-storage-usage-report-using-powershell/
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============================================================================================
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#>
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Param
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(
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[Parameter(Mandatory = $false)]
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[string]$AdminName ,
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[string]$Password,
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[String]$ClientId,
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[String]$CertificateThumbprint,
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[String]$TenantName,
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[string]$SiteUrl,
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[string]$ImportCsv,
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[ValidateSet('GB', 'MB', 'KB', 'B')]
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[string]$Unit
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)
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Function Installation-Module{
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$Module = Get-InstalledModule -Name PnP.PowerShell -RequiredVersion 1.12.0 -ErrorAction SilentlyContinue
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If($Module -eq $null){
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Write-Host PnP PowerShell Module is not available -ForegroundColor Yellow
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$Confirm = Read-Host Are you sure you want to install module? [Yy] Yes [Nn] No
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If($Confirm -match "[yY]") {
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Write-Host "Installing PnP PowerShell module..."
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Install-Module PnP.PowerShell -RequiredVersion 1.12.0 -Force -AllowClobber -Scope CurrentUser
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Import-Module -Name Pnp.Powershell -RequiredVersion 1.12.0
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}
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Else{
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Write-Host PnP PowerShell module is required to connect SharePoint Online.Please install module using Install-Module PnP.PowerShell cmdlet.
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Exit
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}
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}
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Write-Host `nConnecting to SharePoint Online...
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}
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Function Connection-Module{
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param
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(
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[Parameter(Mandatory = $true)]
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[String] $Url
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)
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if(($AdminName -ne "") -and ($Password -ne ""))
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{
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$SecuredPassword = ConvertTo-SecureString -AsPlainText $Password -Force
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$Credential = New-Object System.Management.Automation.PSCredential $AdminName,$SecuredPassword
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Connect-PnPOnline -Url $Url -Credential $Credential
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}
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elseif($TenantName -ne "" -and $ClientId -ne "" -and $CertificateThumbprint -ne "")
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{
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Connect-PnPOnline -Url $Url -ClientId $ClientId -Thumbprint $CertificateThumbprint -Tenant "$TenantName.onmicrosoft.com"
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}
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else
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{
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Connect-PnPOnline -Url $Url -Interactive
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}
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}
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Function Convert-Bytes {
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$Bytes = switch ($Unit.ToUpper()) {
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'GB' { 1GB }
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'MB' { 1MB }
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'KB' { 1KB }
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'B' { 1 }
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Default {
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Write-Host "Invalid unit is provided. csv will display file sizes in megabyte"
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1MB
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}
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}
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return $Bytes
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}
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Function HumanReadableByteSize ($Size) {
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Switch ($Size) {
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{$_ -gt 1TB} {$Size = ($Size / 1TB).ToString("n2") + " TB";break}
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{$_ -gt 1GB} {$Size = ($Size / 1GB).ToString("n2") + " GB";break}
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{$_ -gt 1MB} {$Size = ($Size / 1MB).ToString("n2") + " MB";break}
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{$_ -gt 1KB} {$Size = ($Size / 1KB).ToString("n2") + " KB";break}
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default {$Size = "$Size B"}
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}
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Return $Size
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}
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Function Calculate-Percentages($OverAllSiteConsumption){
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$ListConsumption = 0
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$CsvData = Import-Csv -Path $ResultCsv_Folder
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Foreach($line in $CsvData){
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If($line.'Folder Name' -eq "ROOT"){
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$ListConsumption = $line.'OverallSize'
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}
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$PercentageByParentLibrary = If($ListConsumption -eq 0){0} Else{ "{0:N4}" -f (($line.'OverallSize'/$ListConsumption)*100)}
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$PercentageByOverAllSite = If($OverAllSiteConsumption -eq 0){0} Else{ "{0:N4}" -f (($line.'OverallSize'/$OverAllSiteConsumption)*100)}
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$line | Add-Member -MemberType NoteProperty -Name "Percentage By Parent Library" -Value $PercentageByParentLibrary -Force
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$line | Add-Member -MemberType NoteProperty -Name "Percentage By OverAll Site" -Value $PercentageByOverAllSite -Force
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$line.PSObject.Properties.Remove("OverallSize")
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}
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$CsvData| Export-Csv -Path $ResultCsv_Folder -NoTypeInformation
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}
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Function Get-FileStorageConsumption($Item){
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$size = $Item.FieldValues.SMTotalFileStreamSize/$bytes
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$FileItemInfo = [PSCustomObject]@{
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"Site" = $Site
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"Library Name" = $List.Title
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"URL" = $Item.FieldValues.FileRef
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"File Name" = $Item.FieldValues.FileLeafRef
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"File Size" = HumanReadableByteSize ($size*$bytes)
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"File Size ($Unit)" = "{0:N2}" -f ($Size)
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"Created By" = $Item.FieldValues.Author.Email
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"Created Date" = $Item.FieldValues.Created
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"Last Modified By" = $Item.FieldValues.Editor.Email
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"Last Modified Date" = $Item.FieldValues.Modified
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}
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$FileItemInfo | Export-csv -Path $ReportOutput_File -Append -NoTypeInformation -Force
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}
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Function Get-FolderStorageConsumption($Object){
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$OverallSize = 0
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$FoldersSize = 0
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$FilesSize = 0
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$Items = Get-PnPListItem -List $List -PageSize 2000 | where {$_.FieldValues.FileDirRef -eq $Object.FieldValues.FileRef}
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Foreach($Item in $Items){
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Write-Progress -Activity ("Site : "+$Site + " | List : "+$List.Title) -Status ("Processing Item: "+$Item.FieldValues.FileLeafRef)
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If($Item.FileSystemObjectType -eq "Folder"){
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$FoldersSize += Get-FolderStorageConsumption $Item
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}
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Else{
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$FilesSize += $Item.FieldValues.SMTotalFileStreamSize
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Get-FileStorageConsumption $Item
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}
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}
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$OverallSize = $FoldersSize + $FilesSize
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$ItemInfo = [PSCustomObject]@{
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"Site" = $Site
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"Library Name" = $List.Title
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"Folder Name" = $Object.FieldValues.FileLeafRef
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"Location" = $Object.FieldValues.FileRef
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"Total Size" = (HumanReadableByteSize ($OverallSize))
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"Direct Folders Size" = (HumanReadableByteSize ($FoldersSize))
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"Direct Files Size" = (HumanReadableByteSize ($FilesSize))
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"Total Size($unit)" = "{0:N2}" -f($OverallSize/$bytes)
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"Direct Folders Size($Unit)" = "{0:N2}" -f($FoldersSize/$bytes)
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"Direct Files Size($Unit)" = "{0:N2}" -f($FilesSize/$bytes)
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"OverallSize" = $OverallSize
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}
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$ItemInfo | Export-CSV $HelperCsv -NoTypeInformation -Append
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return $OverallSize
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}
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Function Get-SPOStorageConsumption{
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$ExcludedLists = @("Form Templates","Style Library","Site Assets","Site Pages", "Preservation Hold Library", "Pages", "Images",
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"Site Collection Documents", "Site Collection Images")
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$DocumentLibraries = Get-PnPList | Where-Object {$_.Hidden -eq $False -and $_.Title -notin $ExcludedLists -and $_.BaseType -eq "DocumentLibrary"}
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$OverAllSiteConsumption = 0
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Foreach($List in $DocumentLibraries){
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$Objects = Get-PnPListItem -List $List -PageSize 2000 | where {$_.FieldValues.FileDirRef -eq $List.RootFolder.ServerRelativeUrl}
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$OverallSize = 0
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$FoldersSize = 0
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$FilesSize = 0
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Foreach($Object in $Objects){
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Write-Progress -Activity ("Site : "+$Site + " | List : "+$List.Title) -Status ("Processing Item: "+$Object.FieldValues.FileLeafRef)
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If($Object.FileSystemObjectType -eq "Folder"){
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$FoldersSize += Get-FolderStorageConsumption $Object
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}
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Else{
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$FilesSize += $Object.FieldValues.File_x0020_Size
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Get-FileStorageConsumption $Object
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}
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}
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$OverallSize = $FoldersSize + $FilesSize
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$OverAllSiteConsumption += $OverallSize
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$ItemInfo = [PSCustomObject]@{
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"Site" = $Site
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"Library Name" = $List.Title
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"Folder Name" = "ROOT"
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"Location" = $List.RootFolder.ServerRelativeUrl
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"Total Size" = (HumanReadableByteSize ($OverallSize))
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"Direct Folders Size" = (HumanReadableByteSize ($FoldersSize))
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"Direct Files Size" = (HumanReadableByteSize ($FilesSize))
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"Total Size($unit)" = "{0:N2}" -f($OverallSize/$bytes)
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"Direct Folders Size($Unit)" = "{0:N2}" -f($FoldersSize/$bytes)
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"Direct Files Size($Unit)" = "{0:N2}" -f($FilesSize/$bytes)
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"OverallSize" = $OverallSize
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}
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$ItemInfo | Export-CSV $ResultCsv_Folder -NoTypeInformation -Append -Force
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if (Test-Path $HelperCsv -PathType Leaf) {
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$HelperData = Import-Csv -Path $HelperCsv
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$HelperData | Export-Csv $ResultCsv_Folder -NoTypeInformation -Append -force
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Remove-Item $HelperCsv
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}
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}
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if((Test-Path -Path $ResultCsv_Folder) -eq "True")
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{
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Calculate-Percentages $OverAllSiteConsumption
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}
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}
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Installation-Module
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$timestamp = Get-Date -Format "yyyy-MM-dd_HH-mm-ss"
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$HelperCsv = "$PsScriptRoot\Helper$timestamp.csv"
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$ResultCsv_Folder = "$PsScriptRoot\FolderStorageConsumption$timestamp.csv"
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$ReportOutput_Folder = "$PsScriptRoot\SPO-Folder Storage Consumption Report $timestamp.csv"
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$ReportOutput_File = "$PsScriptRoot\SPO-File Storage Consumption Report $timestamp.csv"
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If($Unit -eq ""){
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Write-Host -f cyan "Note: By default file sizes will be shown in MB."
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Write-Host -f cyan "You can specify the unit[B, KB, MB, GB] by passing the desired unit using '-Unit' argument."
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$Unit = "MB"
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$Bytes = 1MB
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}Else{
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$Bytes = Convert-Bytes
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}
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If($ImportCsv -ne ""){
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$ListOfSites = Import-csv -Path $ImportCsv
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Foreach($Site in $ListOfSites){
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Connection-Module -Url $Site.SiteUrl
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$OverAllSiteConsumption = 0
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$Site = (Get-PnPWeb | Select Title).Title
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Get-SPOStorageConsumption
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if (Test-Path $ResultCsv_Folder -PathType Leaf) {
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$ResultCsv_FolderData = Import-Csv -Path $ResultCsv_Folder
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$ResultCsv_FolderData| Export-Csv $ReportOutput_Folder -NoTypeInformation -Append -force
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Remove-Item $ResultCsv_Folder
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}
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Disconnect-PnPOnline
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}
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}
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Else{
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If($SiteUrl -eq ""){
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$SiteUrl = Read-Host "Site Url "
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}
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Connection-Module -Url $SiteUrl
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$Site = (Get-PnPWeb | Select Title).Title
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Get-SPOStorageConsumption
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if (Test-Path $ResultCsv_Folder -PathType Leaf) {
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$ResultCsv_FolderData = Import-Csv -Path $ResultCsv_Folder
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$ResultCsv_FolderData| Export-Csv $ReportOutput_Folder -NoTypeInformation -Append -force
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Remove-Item $ResultCsv_Folder
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}
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Disconnect-PnPOnline
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}
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if((Test-Path -Path $ReportOutput_Folder ) -eq "True") {
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write-host `n Two files have been created -NoNewline
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write-host " SPO-Folder Storage Consumption $timestamp.csv " -NoNewline -f Yellow
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write-host and -NoNewline
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write-host " SPO-Folder Storage Consumption $timestamp.csv" -f yellow
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Write-Host `n The Output files are availble in: -NoNewline -ForegroundColor Yellow
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Write-Host $PsScriptRoot
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Write-Host `n~~ Script prepared by AdminDroid Community ~~`n -ForegroundColor Green
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Write-Host "~~ Check out " -NoNewline -ForegroundColor Green; Write-Host "admindroid.com" -ForegroundColor Yellow -NoNewline; Write-Host " to get access to 1800+ Microsoft 365 reports. ~~" -ForegroundColor Green `n`n
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$Prompt = New-Object -ComObject wscript.shell
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$UserInput = $Prompt.popup("Do you want to open output files?",`
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0,"Open Output File",4)
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If ($UserInput -eq 6)
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{
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Invoke-Item $ReportOutput_File
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Invoke-Item $ReportOutput_Folder
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}
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}
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